From quote to final invoice
Events, quotes and deposits in one place, with revenue that lands in your books by itself.
Sound familiar?
In catering the money sits in quotes and deposits, not in single receipts. That is exactly where the admin breaks.
A deposit with no order behind it
The client transfers half, but nothing is booked against it. In the books the money is there and the revenue is not.
The quote differs from what was delivered
Twenty extra rolls go out. On the final invoice there is no trace, so you do not bill them.
VAT on a mixed job
Food, drink and staff on one job do not share a rate. Splitting it afterwards is a puzzle.
A catering job runs differently from a normal order: a quote first, then a deposit, and only after the event the final settlement. Often weeks apart. Deskly keeps that whole path together and books both payment moments as revenue, with VAT spread proportionally across food (9%), drinks and staff (21%), so your return adds up without manual work.
What you get
- Events with quotes, quote lines and production lists
- Deposit and final settlement as separate moments, both booked
- VAT spread proportionally across food, drinks and staff
- Mobile till on location, also without stable internet
- Catering revenue in the same daily close as your fixed venue
What Deskly does about it
A quote that becomes an order
You build the job and it stays. What you deliver is booked against it, so the final settlement matches what went out.
Deposits with a real booking
Every deposit gets an order. Money never sits on the account with nothing behind it.
VAT split proportionally
A deposit on a mixed job is spread across the rates in proportion, down to the cent.
What is still outstanding
Per job you see what has been paid and what is still to come, without a separate spreadsheet.
Selling on location
You ring up on an iPad wherever you are; no fixed register needs to be there.
Accounting export per job
Your records follow the job rather than loose daily totals, so your accountant can follow it.
Which plan fits?
Quotes, deposits and per-job settlement live in the catering add-on, which runs on PRO. If you cater alongside a restaurant, both work from the same register.
What people usually ask
Can I send a quote to the client?
Yes, you build it and send it by email. Once accepted it carries on as the job.
What if the job changes on the day?
You adjust what was delivered; the difference lands on the final settlement. The deposit stays as it was.
Does this work without internet on location?
Yes, you can ring up and take payment on the spot. It catches up once you are back online.
Ready to work smarter?
Discover how Deskly POS can make your hospitality business more organised and efficient.